Terms of Service
Effective Date: July 13, 2025
1. Acceptance of Terms
Welcome to Bank Statement Converter with AI ("we," "us," or "our"). These Terms of Service ("Terms") govern your access to and use of our website and all related tools, features, and services (collectively, the "Service").
By creating an account, accessing, or using our Service, you agree to be bound by these Terms and our Privacy Policy. If you do not agree to these Terms, you may not access or use the Service.
2. Description of Service
The Service is an online platform that uses artificial intelligence and OCR technology to convert PDF bank statements into structured Excel, CSV, JSON, and QBO formats. The Service provides automated data extraction, transaction categorization, and file conversion capabilities.
Important Disclaimer:
The Service is a tool designed to assist with data conversion and should not be used for illegal purposes. We do not guarantee 100% accuracy in data extraction. You are solely responsible for reviewing and verifying all converted data for accuracy, completeness, and compliance with your financial records. The Service is not intended for money laundering, tax evasion, or any fraudulent activities.
3. Account Registration and Security
To use most features of the Service, you must register for an account. You agree to:
- Provide true, accurate, current, and complete information about yourself as prompted by the registration form.
- Maintain and promptly update your account information to keep it accurate.
- Be responsible for all activities that occur under your account.
- Keep your password confidential and secure. You must notify us immediately of any unauthorized use of your account or any other breach of security.
- Only upload bank statements that you own or have legal authority to process.
4. User Content and Intellectual Property
Your Ownership:
You retain full ownership of the bank statements and financial data you provide to the Service ("User Content"). You also retain full ownership and rights to the converted Excel, CSV, JSON, and QBO files generated by the Service.
Our License to Your Content:
To provide the Service, you grant us a limited, non-exclusive, royalty-free, worldwide license to use, process, store, and convert your User Content solely for the purpose of operating, providing, and improving the Service for you. This license ends immediately when your files are deleted according to our data retention policies.
Data Processing:
By uploading bank statements, you acknowledge that your financial data will be processed by our OCR and AI systems to extract and structure transaction information.
5. Subscriptions, Payments, and Refunds
Paid Services:
We offer multiple subscription tiers and pay-as-you-go credit packages. Subscription plans include page limits and additional features. Credit packages provide flexible usage without recurring billing.
Billing:
We use Stripe as our third-party payment processor to bill you through a payment account linked to your account. The processing of payments will be subject to the terms, conditions, and privacy policies of Stripe in addition to these Terms.
Usage Limits:
Each subscription tier has specific page limits per month. Overage beyond your plan limits may result in service suspension until the next billing cycle or upgrade to a higher tier.
Refund Policy:
Subscription payments are generally non-refundable. However, we may provide refunds at our sole discretion for technical issues that prevent service usage. Credit packages never expire and are non-refundable once purchased. We encourage you to use our free tier to evaluate the service before purchasing.
6. Prohibited Conduct
You agree not to use the Service to:
- Upload or process any documents that are unlawful, fraudulent, or that you do not have the legal right to process.
- Violate any applicable local, state, national, or international law.
- Upload bank statements belonging to other individuals without proper authorization.
- Use the Service for money laundering, tax evasion, or any fraudulent financial activities.
- Upload any material that contains software viruses or any other computer code, files, or programs designed to interrupt, destroy, or limit the functionality of any computer software or hardware.
- Attempt to decompile, reverse engineer, or otherwise attempt to obtain the source code of the Service.
- Use the Service to create false, misleading, or fraudulent financial documents.
- Abuse our free tier or demo features, including creating multiple accounts to circumvent usage limits.
- Share your account credentials with other users.
7. Data Security and Privacy
We implement enterprise-grade security measures to protect your financial data, including:
- Automatic deletion of original files after processing
- Secure file storage with time-limited access
- Encryption in transit and at rest
- Limited access to authorized personnel only
Despite our security measures, you acknowledge that no system is completely secure and you use the Service at your own risk.
8. Termination
We may terminate or suspend your account and access to the Service immediately, without prior notice or liability, for any reason whatsoever, including, without limitation, if you breach these Terms.
You may terminate your account at any time by using the account deletion feature within the Service. Upon termination, your right to use the Service will immediately cease, and we will delete your data in accordance with our Privacy Policy and data retention policies.
9. Disclaimer of Warranties
The Service is provided on an "AS IS" and "AS AVAILABLE" basis. We expressly disclaim all warranties of any kind, whether express or implied, including, but not limited to, the implied warranties of merchantability, fitness for a particular purpose, and non-infringement. We make no warranty that the Service will meet your requirements, be uninterrupted, timely, secure, or error-free, or that data extraction will be 100% accurate.
10. Limitation of Liability
To the fullest extent permitted by applicable law, in no event shall Bank Statement Converter, GUSE LTDA, its affiliates, directors, employees, or agents be liable for any indirect, incidental, special, consequential, or punitive damages, including without limitation, loss of profits, data, use, goodwill, or other intangible losses, resulting from (i) your access to or use of or inability to access or use the Service; (ii) any conduct or content of any third party on the Service; (iii) any content obtained from the Service; (iv) unauthorized access, use, or alteration of your transmissions or content; or (v) any errors in data extraction or conversion.
Our total liability to you for any and all claims arising out of your use of the Service shall not exceed the amount you have paid us in the twelve (12) months preceding the claim.
11. Indemnification
You agree to defend, indemnify, and hold harmless Bank Statement Converter, GUSE LTDA, and their employees, contractors, agents, officers, and directors, from and against any and all claims, damages, obligations, losses, liabilities, costs or debt, and expenses (including but not limited to attorney's fees), resulting from or arising out of your use and access of the Service, your violation of these Terms, or your violation of any third party rights.
12. Governing Law
These Terms shall be governed and construed in accordance with the laws of Brazil, without regard to its conflict of law provisions. Any disputes arising under these Terms shall be subject to the jurisdiction of the courts of Brazil.
13. Changes to Terms
We reserve the right, at our sole discretion, to modify or replace these Terms at any time. If a revision is material, we will provide at least 30 days' notice prior to any new terms taking effect. What constitutes a material change will be determined at our sole discretion. By continuing to access or use our Service after any revisions become effective, you agree to be bound by the revised terms.
14. Contact Us
If you have any questions about these Terms, please contact us at bankstatementconverterwithai@gmail.com
Guse Ltda, trading as Bank Statement Converter with AI, is registered in Brazil with company number 47.758.713/0001-82